We often talk about church systems here at MyChurchTraining.com.
And for good reasons.
Systems are the backbone (and often unseen or otherwise unappreciated) that enables the body of the church to flourish.
While there are any number of factors that can diminish a church’s impact or effectiveness, most churches never get out of the dysfunction zone because of a problem with its systems.
Why is it that some churches seem to click on all cylinders at all times and others either never seem to hit their stride or keep tripping up in their quest for growth and health.
Or put another way, are there certain times of year that your church seems stressed to the max?
Think about Christmas, Easter, back to school. Think of the resources and people that are required to make your calendar and initiatives a success.
Believe me, planning doesn’t overcome a deficiency in systems. Without the skeletal structure that is provided by the right functioning systems, the body of the church will slump to the ground like a rag doll.
Here are 7 Systems Your Church Can’t Live Without.
- Outreach – Yes there should be an actual system (a group of implementable processes) for your outreach efforts. This is about getting people into the front door of your church every Sunday. People who are otherwise not a part of your faith family. An effective outreach system has several elements to it. You need a strategy for reaching those outside the walls of your church. You need communication pieces going to your community through the right media for reaching people. This is about getting the message (you are welcome at our church) to the market (your community) through the right media (a mix of communication avenues). Don’t trivialize this. For those who advocate a word-of-mouth only strategy, they are missing the mark big time. Even if your own members make the best outreach communicators, there needs to be a plan in place and leaving pieces that make it easy for new people to visit your church.
- Guest Services – Because even if you succeed in getting 100 new people to your church every Sunday morning, if you fail to touch them in a meaningful way, they are not likely to come back the next Sunday. Look, they don’t even have to have a bad experience … most people need a REASON to come back, instead of staying home. Churches that fail to make a good first impression on a new visitor don’t usually have their guest services ministry systemized. And that’s the problem. Even if your church can’t afford a full-time Guest Services Director, don’t let that keep you from making sure that there is a solid system in place for your visitors.
- Follow-Up – A system for follow-up goes beyond just guest services. It’s what you do with the new person or action that has a great impact on your church. This is where most churches of your size go wrong. I can remember in my younger days, huddling with a half-dozen people in a room at my church writing and signing cards, thanking people for visiting. I think we called that “Outreach” night. We called it that, because we didn’t consider the job of attracting new visitors (outreach) done until we followed up. Look, you don’t necessarily need to huddle a half dozen people at your church on a Tuesday night and write cards and make phone calls to get people to show back up to your church on Sunday, but you do need a system that makes sense, for these days, that people can easily follow.
- Financial – Want to instill confidence in your congregation with your leadership? This is important. Have a sound financial System. To many church plants and small churches FAIL because the financial system used by the pastor changes with the wind. And no, it’s not because the pastor has bad intentions or lacks integrity. It’s a lack of knowledge on exactly what system should be adopted and stuck with for the long haul. We give you that system.
- Security – This system should include a checklist of best practices when it come to keeping your church safe. And once again, as pastor, you can’t be the armed guard too. You can’t be in all places at once. You need a system that effectively equips a team to do the work of security. When your congregants feel safe(r) and know that their kids are safe, you will be more apt to grow than if you lack a security system.
- Children’s Ministry – The way to grow your church is to capture the young families of your community. That’s why having a next-level children’s ministry system is a non-negotiable. Happy kids equal happy congregants in 90% of the cases Retention, even growth, is all about the family. Doesn’t matter where your church is located or what your current attendance is, without a fail-proof children’s ministry system, your church can fall apart at any time.
- Staff Team – Look, if your staff team is a hot mess, your church is a hot mess. I’ve seen too many churches fail (as in go from 2000+ in TWA to less than 500 in a couple years) because of personnel issues. You cannot grow just by hiring people. But you can fail by hiring the wrong people. A system will help you hire slow, fire fast. It will help you develop leaders with potential. Don’t get this one wrong. Let the system help you get it right. And grow your church as a result.
Here’s the great news …
Here at MyChurchTraining.com … we recently developed these systems FOR you. Yes, you can have literal plug-and-play systems for all seven of these areas.
And no, these systems do not require you to hire more staff.
But they will allow you to grow to a point that hiring more staff may be an option in the future.
We’re calling them 7 Fail-Proof Church Systems
We’ve taken the best systems and distilled them down to the guides, documents, and templates that you need to make sure your church doesn’t fail in any of these key 7 areas:
… New visitors
… Children’s Ministry
… Staff Team.